AUBURN UNIVERSITY SPECIAL COLLECTIONS & ARCHIVES
Guide to the ACES (Alabama Cooperative Extension System) Records
RG No.: 71
Date: June 1998
Date Span: 1910-1970
Scope / Content: Includes directors' files, administrators' files,
county agents reports, financial records, publications, clippings, specialists'
reports, plans of work, circular letters, publicity releases, radio scripts,
itinerary reports, travel vouchers, correspondence, Negro extension files,
Historical Sketch: The Alabama Cooperative Extension Service
is headquartered at Auburn University, with offices in each of the state's
67 counties. Created as a part of a national system in 1914, work in teaching
agricultural practices and home demonstration work began in 1907. Negro
extension work was administered through an office in Tuskegee and black
agents in a number of counties.
Series Descriptions and links:
1: Directors' Office Records, 1911-1971 (Boxes 1-83)
These records document the administrations of ACES directors.
Organized into 6 subseries: I. Subject
Files, 1928-57; II. Directors'
correspondence; III. Pamphlets,
clippings, and publications collected by P.O. Davis; IV. Davis's
circular letters to ACES staff, 1941-45; V. Correspondence
of Directors York and Robinson; VI. Directors'
office records, 1923-54.
2: State Staff Records, 1932-1972 (Boxes 84-106)
Document the activities of extension specialists and administrators
headquartered at Auburn University. Divided into 10 subseries by name of
specialist (Files arranged alphabetically): I. Ralph
Ballew, 1964-65, extension editor; II. Robert
Chestnutt, 1964, extension editor; III. Mary
E. Coleman, 1938-72, women's director; IV. District
Supervisors' Records; V. J.
D. Moore, 1932-35, marketing specialist; VI. J.
C. Lowry, 1948, agronomist; VII. John
R. Parrish, 1948-58, dairy specialist; VIII. Jeanne
Priester, 1963-64, housing and equipment specialist; IX. G.
W. Ray, 1936-37, agricultural economist; X. Hoyt
M. Warren, 1960-67, assistant director for programs.
3: State & County Work Plans and Annual Reports, 1914-1972
Reports submitted by county farm and home demonstration agents, extension
subject specialists on the state staff, district agents, and the director
of the Cooperative Extension Service. Black county farm and home demonstration
agent reports prior to 1930 are found in this series. In addition to statistical
and narrative material, annual reports contain photographs, often taken
by the agents. Arrangement is somewhat chaotic for material dated between
1914 and 1928. Reports organized in multi-year time blocks, then by type.
After 1929, reports organized chronologically, then by subject. Further
arranged by county. Subjects included in state extension specialist reports:
agronomy, agricultural engineering, marketing, and home demonstration.
4: Media Records, 1919-1968 (Boxes 330-349)
Includes Extension Service publications, press releases, radio scripts,
and clippings, generally arranged by type of media or publication title.
5: Financial Records, 1921-1957 (Boxes 350-355)
Miscellaneous documents related to both white and black agents.
6: State Leader for Negroes Records, 1910-1974 (Boxes 355-362)
Documents the activities of two state leaders for Negroes: Thomas M.
Campbell and W. B. Hill. Hill served as State Leader for Negroes from 1949
to 1965 and Campbell preceded him in this position.
7: Black Personnel Records, 1928-1957 (Boxes 363-365)
Individual personnel files for black agents, which include personnel
data sheets, resignation letters, and other personnel documents.
8: Black Farm and Home Demonstration Agents' Reports, 1930-1958
Reports prior to 1930 are interfiled with those of white agents. Arranged
chronologically and thereunder by county. The reports sometimes include
photographs taken by the agents.
9: Black Circular Letters, 1945-1972 (Boxes 386-387)
Issued to black county farm and home demonstration agents from headquarters
at Tuskegee University.
10: Black Itinerary Reports, 1944-1948 (Boxes 388-391)
Monthly reports of daily county farm and home demonstration agent activities
arranged by county. Itinerary Reports for Allen Young, 1945-48, are filed
separately in Box 391. Request by County, Month, and Year.
11: Black Radio Scripts, 1940-1950 (Boxes 391-392)
Produced at Tuskegee University and broadcast over the Auburn Farm
Network. Arranged chronologically by year, 1940-1950.
12: Black State Staff Records, 1911-1966 (Boxes 393-397)
Documents the activities of black administrators headquartered at Tuskegee
University. Includes USDA and ACES circulars, addresses, and correspondence,
as well as information on Tuskegee Institute and G. W. Taylor, and prominent
13: Black Travel Vouchers, 1945-1951 (Boxes 398-400)
Arranged chronologically by month and year.
Arranged by county, by individual name, or by subject. Shots
taken by ACES photographers predominate, but some USDA photographs are
found. Many of those taken during the 1920s were produced by Extension
Service photographer E. H. Green, who had prior experience as a combat
photographer in World War I and a newspaper photographer in Washington,
DC. Some of the Green photographs appeared in The Digest, an ACES newsletter
published during the 1920s. The photographs have a separate record in OCLC
and the Auburn University Libraries' on-line catalog and hence are numbered
in a separate sequence.
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