FINDING AID

AUBURN UNIVERSITY Special Collections & ARCHIVES DEPARTMENT


Guide to the
Alabama Farm & Power Equipment Dealer Association Records, RG 489

Listed by: Brenda Prather
Date: 8/24/99

Date Span: 1943-1985

Biographical Sketch: The Association formed in 1944 with the goal of promoting the general welfare of the retail farm equipment dealers in Alabama and Florida and was incorporated in 1958. Affiliated with the National Farm & Power Equipment Dealers Association.

Scope / Content: Processed records: articles of confederation (1958), list of charter members, audits (1953-1954), minutes of board meetings (1943-1973), and Alabama Dealer Alert, the Association newsletter (Aug. 1984-Jan.1985). Unprocessed records: monthly financial statements, correspondence, minutes, convention and workshop materials, and membership listings, 1963-1982.



 

SERIES 1: GOVERNING DOCUMENTS AND BOARD OF DIRECTORS MEETING MINUTES, 1943-1973

Accession 79-003, Box 1
    1. Articles of Incorporation (1958)
    2. Charter Members
    3. Minutes – Board, August 13, 1943 – September 1, 1949
    4. Minutes – Board, September 1, 1949 – November 14, 1951
    5. Audits – November 18, 1953 and November 13, 1951
    6. Minutes – Board – February 3, 1955 – November 6, 1958
    7. Minutes – Board, November 20, 1958 – June 8, 1961
    8. Minutes – Board, August 10, 1961 – September 1963
    9. Minutes – Board, November 30, 1963 – November 4, 1965
    10. Minutes – Board, October 31, 1965 – December 4, 1968
    11. Minutes – Board, January 16, 1969 – September 10, 1973

SERIES 2: SUBJECT FILES. Arranged alphabetically by year until Accession 85-063, Box 6, when the arrangement changes to mixed years.

1963
Accession 85-063, Box 1

  1. Misc. A
  2. Board of Directors: Questionnaire
  3. Board of Directors: Meeting, November 13
  4. Board of Directors: Meeting, September 10
  5. Board of Directors: Meeting, June 20
  6. Board of Directors: Meeting, April 10
  7. Misc. B.
  8. Convention: Letters
  9. Convention: Hat Club Award Correspondence
  10. Convention: 1963 Hat Club Prizes
  11. Convention: 1963 Luncheon Contributions
  12. Convention: 1963 General Correspondence
  13. Convention: 1963 Misc.
  14. Convention: Advance Registration
  15. Convention: Reservation Requests
  16. Convention: Hotel Reservation Confirmation
  17. Convention: National
  18. Convention: National
  19. Convention: 1963 News Release
  20. Convention: Program
  21. Convention: Speaker Correspondence
  22. Misc. C
  23. Inactive Member File
  24. Misc. D
  25. Misc. E
  26. Misc. F
  27. Misc. G
  28. Misc. H
  29. Hanna & Hanna
  30. Misc. I
  31. Misc. J
  32. Misc. K
  33. Misc. L
  34. To Be Filed, 1963
  35. Membership: Promotion Schedule & Convention Material
  36. Membership: List Requests
  37. Membership: New Dealers
  38. Membership: Promotion Letters
  39. Membership: Renewal Notices
  40. Membership: Fee Payment Vouchers
  41. Misc. M
  42. National Farm & Power Equipment Dealers Assn.
  43. National Retail Farm Equipment Assoc. Dealer (Regular) Membership Report
  44. National Retail Farm Equipment Assoc. Associate Membership Report
  45. Misc. P
  46. Misc. Q
  47. Regular Members –List
  48. Misc. R
  49. Summer Meeting: Agenda and Luncheon Program
  50. Summer Meeting: [Various Papers]
  51. Summer Meeting: Program
  52. Summer Meeting: Pre-Registration Questionnaire
  53. Summer Meeting: Will Not Attend
  54. Summer Meeting: Secretaries Workshop
  55. Misc. S
  56. Territory Managers
  57. Tractor Guide Subscriptions
  58. Misc. T
  59. Vocational Agriculture
  60. Misc. V
  61. Washington Reports
  62. Misc. W
  63. Financial Statements: January
  64. Financial Statements: February
  65. Financial Statements: March
  66. Financial Statements: April
  67. Financial Statements: May
  68. Financial Statements: June
  69. Financial Statements: July
  70. Financial Statements: August
  71. Financial Statements: September
  72. Financial Statements: October
  73. Financial Statements: November
  74. Financial Statements: December
1964
Accession 85-063, Box 2
  1. Territory Managers
  2. Tractor Guide Subscriptions
  3. Financial Statements: January
  4. Financial Statements: February
  5. Financial Statements: March
  6. Financial Statements: April
  7. Financial Statements: May
  8. Financial Statements: June
  9. Financial Statements: July
  10. Financial Statements: August
  11. Financial Statements: September
  12. Financial Statements: October
  13. Financial Statements: November
  14. Financial Statements: December
  15. Correspondence
  16. Advertising
  17. Advertising Contracts
  18. Associate Members
  19. Correspondence
  20. Board of Directors Meeting, January 3
  21. Board of Directors Meeting and Insurance Advisory Meeting, February 12 & 13
  22. Board of Directors Meeting Questionnaire
  23. Commercial Credit Equipment Corporation
  24. Convention: Financial Report
  25. Convention: Contribution Questionnaire
  26. Convention: General Correspondence
  27. Convention: Hat Club Award Correspondence
  28. National Convention, Miami
  29. Convention: Hat Club Prizes
  30. Convention: News Releases
  31. Convention: Photographs
  32. Convention: Program
  33. Convention: Program Inserts and Door Prizes
  34. Convention: Promotional Material Mailed
  35. Convention: Luncheon Contribution Questionnaire
  36. Convention: Hotel Reservation Confirmations
  37. Convention: Reservation Request Forms
  38. Convention: Advance Registration
  39. Convention: Reservations
  40. Convention: Working Papers, Program
  41. Correspondence
  42. Dealer Membership Report
  43. Correspondence
  44. Hanna & Hanna
  45. Correspondence
  46. Membership – Dealers Insured – A&H and Executive Life – Unpaid Members
  47. Membership List Requests
  48. Membership Renewal Notices
  49. Membership Roster
  50. Macon Traffic Bureau
  51. National Farm and Power Equipment Dealers Assn.
  52. NFPEDA Dealer (Regular) Membership Reports
  53. NFPEDA Associate Membership Reports
  54. Proven Profit Patterns
  55. Secretaries Workshop
  56. Small Business Tax Control
  57. Summer Meeting: Program
  58. Summer Meeting: Pre-Registration Questionnaire
  59. Summer Meeting: Bills
  60. Summer Meeting: Will Not Attend
  61. Summer Meeting: (Misc.) Washington Report
1965
Accession 85-063, Box 2
  1. Associate Members
  2. Misc. A
  3. Board of Directors Questionnaire
  4. Board of Directors Meeting, September 9
  5. Board of Directors Meeting, May 14
  6. Board of Directors Meeting, March 25
  7. Board of Directors Meeting, January 6
  8. Committees: Constitution and By-Laws
  9. Committees: Legislative
  10. Committees: Legislative
  11. Committees: Resolutions
  12. Committees: Commercial Credit Equipment Association
  13. Committees: CCEC Partnership for Progress Award
  14. Convention: Directors’ Dinner
  15. Convention: Contribution Questionnaire
  16. Convention: Program Inserts and Door Prizes
  17. Convention: Financial Report
  18. Convention: Program
  19. Convention: Pre-Registration Checks Returned to Those Who Were Unable to Attend
  20. Convention: Promotional Material Mailed
  21. Convention: Correspondence [general]
  22. Convention: Correspondence – Display of Literature and Products
Accession 85-063, Box 3 [1965]
  1. Convention: Ladies Convention Promotion
  2. Cost of Doing Business Returns
  3. Misc. C
  4. Delinquent Account Correspondence
  5. Eastern Advertising Company (Long Manf. Co. Ad)
  6. FAA Tractor Driving Contest Winners
  7. Misc. F
  8. Hanna & Hanna
  9. Misc. I
  10. Misc. L
  11. Mailings – Copies of Everything Mailed During 1965
  12. Membership: Dealers Insured—A&H and Executive Life – Unpaid Members
  13. Membership: NFPEDA – Dealer (Regular) Membership Reports
  14. Membership: List Requests
  15. Membership: New Dealers
  16. Membership: Promotion Letter
  17. Membership: Roster
  18. Misc. M
  19. National Farm & Power Equipment Dealers Assn.
  20. NFPEDA – Associate Membership Reports
  21. Noble, William – Washington
  22. Misc. N
  23. Misc. O
  24. Membership Promotion Letters to Branch Managers
  25. Proven Profit Patterns
  26. Misc. P
  27. Misc. R
  28. Secretaries Workshop
  29. Small Business Tax Controls
  30. Summer Meeting: Program
  31. Summer Meeting: Pre-Registration Questionnaire
  32. Summer Meeting: Motel Reservation List and Luncheon & Earth Roast
  33. Misc. S
  34. Territory Managers – Records for 100% Time
  35. Monthly Financial Statement
1966
Accession 85-063, Box 3
  1. National Convention
  2. National Convention, Washington, DC
  3. Monthly Financial Statements
  4. Membership – New Dealers
  5. Honorary Life Members
  6. Correspondence – Regular Members
  7. Summer Meeting Speakers
  8. Summer Meeting Program Schedule
  9. Territory Managers – Records for 100% Time
1967
Accession 85-063, Box 3
  1. Misc. A
  2. Advertising Schedule
  3. Correspondence
  4. Misc. C
  5. Directors Meeting, Spring
  6. Directors Meetings
  7. Misc. D
  8. Misc. E
  9. Federated Mutual Insurance Correspondence
  10. Monthly Financial Statements
  11. Misc. G-L
  12. NFPEDA – Dealer (Regular) Membership Reports
  1. NFPEDA – Associate Membership Reports
  2. Misc. M
  3. National Secretary File
  4. Noble, William – Washington
  5. Misc. N-R
  6. Territory Managers
Accession 85-063, Box 4 [1967]
  1. Misc. S-W
  2. Convention Speakers, 1965-1967
  3. 1966 News Releases
  4. 1966 Introductions of Convention Speakers
  5. 1966 Annual Convention Secretary’s Report
  6. 1966 National Convention
1968
Accession 85-063, Box 4
  1. Addressograph – Multigraph
  2. Advertising Schedule
  3. Associate Member List
  4. Associate Members – Correspondence
  5. Misc. A-D
  6. Board of Directors Meetings
  7. Misc. E, G-H
  8. Monthly Financial Statements
  9. Federated Mutual Insurance Correspondence
  10. Misc. F, I, L-M
  11. Membership List Requests
  12. Membership – New Dealers (Letter)
  13. National Secretary File
  14. Misc., N-P, S-T
  15. Territory Managers
1969
Accession 85-063, Box 4
  1. Associate Members List
  2. Board of Directors Meetings and Questionnaire
  3. Monthly Financial Statements
  4. Federated Mutual Insurance
  5. Federated Mutual Insurance Correspondence
  6. Misc. M
  7. NFPEDA – Dealer (Regular) Membership Reports
  8. Membership List
  9. Tyden Steel
  10. Territory Managers File
  11. Territory Managers
  12. Misc. T
  13. 1970 Territory Managers
  14. 1967-68 Misc. W
1970
Accession 85-063, Box 4
  1. NFPEDA – Dealer (Regular) Membership Reports
  2. Insurance Participant
  3. Monthly Financial Statements
  4. Misc. L
  5. Directors & Officers Roster
  6. Delinquent Account Correspondence
  7. Misc. B-D
  8. Associate Membership List
  9. Newsletter, February 1970
  10. Advertising Schedule
  11. Advertising Contracts
  12. Advertising
  13. Athens Plow Company Ad.
Accession 85-063, Box 5 [1970]
  1. Various Ads. For Newsletter
  2. Misc. A
  3. Addressograph – Multigraph

  4.  
1971
Accession 85-063, Box 5
  1. Territory Managers
  2. Membership – New Dealers (Letter)
  3. Membership List Requests
  4. NFPEDA – Dealer (Regular) Membership Reports
  5. National Farm & Power Equipment Dealers Assn. Sales Tick Reference
  6. Misc. L
  7. Hanna & Hanna
  8. Misc. G-H
  9. Monthly Financial Statements
  10. Insurance Participants
  11. Workman’s Compensation Pool
  12. Legislative Committee
  13. Officers
  14. Associate Member Mailing List
  15. Advertising [including individual contracts]
  16. Addressograph – Multigraph
  17. 1972 Financial Statements
1970
Accession 85-063, Box 5
  1. Memorandum to all Directors and Councilors
  2. Board of Directors Meetings
  3. Legislative Committee
  4. Schedule of Summer Meeting
1971
Accession 85-063, Box 5
  1. Nominating Committee
  2. Materials for Agenda – Board Meeting, 1/28/71
  3. Summer Meeting Program
  4. Spring Meeting, New Orleans
  5. Annual Convention
1972
Accession 85-063, Box 5
  1. Reservations, Spring Meeting, Gulf Shores
  2. Summer Meeting
  3. Spring Directors Meeting
  4. Committees, Annual Convention
  5. Annual Convention, Governor’s House, Montgomery
  6. Executive Board Meeting, 3/27/72
  7. Executive Committee Meeting, 6/22/72
1973
Accession 85-063, Box 5
  1. Implement Sales Co., Memphis, Ads
  2. Financial Statements
Accession 85-063, Box 6 [1973]
  1. Misc. L
  2. District Meeting, February 26 – March 1
  3. Associate Members Mailing List
  4. Annual Convention: Governor’s House, Montgomery
  5. Annual Convention: Biographies
  6. Annual Convention: Speakers’ Gifts & Hat Club Prizes
  7. Annual Convention: Speaker Prospects
  8. Annual Convention: Luncheons
  9. Annual Convention: Mail
  10. Annual Convention: Speakers (w/photographs)
  11. Annual Convention: Speakers
  12. Annual Convention: Directors Spring Meeting
  13. Annual Convention: Summer Meeting Complementary Tickets
  14. Annual Convention: Summer Meeting
  15. Annual Convention: Computer Accounting Workshop
  16. Annual Convention: General Correspondence, Annual Meeting
1972
Accession 85-063, Box 6
  1. 1972 Directors & Councilors Meeting, October 5
  2. 1972 Nominating Committee Meeting, September 28
  3. 1972 Annual Convention Program
1973-1974
Accession 85-063, Box 6
  1. 1974 Summer Meeting Schedule
  2. 1974 District Meeting, February 25-28
  3. 1974 National Convention
  4. 1973 Pre-Convention Tour
  5. 1974 Spring Directors Meeting
  6. 1974 District Meetings
  7. 1973 Directors Spring Meeting
  8. 1973 Summer Meeting
  9. 1974 Expenses, National Convention
  10. 1974 Board of Directors Meeting, January
  11. 1973 Fall Board of Directors Meeting
1955-1956
Accession 85-063, Box 6
  1. 1955 State Convention (mislabeled as Cooperative Student Training)
  2. 1955 State Convention, Program
  3. 1956 Correspondence
  4. Annual Convention: 1956 Yearbook Ad Requests
  5. Annual Convention: Luncheons Contributions, Displays, Ads
  6. Annual Convention: Speakers
  7. Annual Convention: Door Prizes, Luncheon Sponsors
  8. Annual Convention: General Correspondence
  9. 1956 October Board Meeting
  10. 1955 General Correspondence
Accession 85-063, Box 7 [1955-1980]
  1. 1956 Fred Kummer, Alabama Association
  2. 1956 Membership
  3. 1956 Max E. Jones, Dothan [correspondence]
  4. 1956 Deep South F.E. Assn. Alexandria, LA
  5. 1956 Financial Statements
  6. n.d. Membership List, Office Copy
  7. 1976 General Ledger Copy
  8. 1961 Shop Management Clinic
  9. 1960 Newsletter Advertising
  10. 1958 Annual Convention
  11. 1961 Convention Program
  12. 1960 Annual Convention, Mobile
  13. 1960 Convention, Misc.
  14. 1956 Financial Statement, December
  15. 1955 Paid Invoices, March-May
  16. 1955 Paid Invoices, August
  17. 1953-1954 Financial Statement
  18. [1956] Dealer List
  19. 1956 Dealer District Program
  20. 1955 Summer Meeting
  21. 1961 Correspondence, October-December
  22. 1961 Correspondence, July-September
  23. 1961 Correspondence, April-June
  24. 1961 Correspondence, January-March
  25. 1961 Financial Statements
  26. 1955-1957 Misc. Correspondence
Accession 85- 063, Box 8 [1956-1980]
  1. 1956 Membership Promotion
  2. 1980 General Ledger
1962
Accession 85- 063, Box 8
  1. Advertising
  2. Association Services
  3. Misc. A
  4. Addressograph – Multigraph Corp.
  5. Balance Sheet
  6. Board of Directors Meeting, January 4, Mobile
  7. "Insurance Advisory Mtg." 10/29; Board of Directors Mtg., 10/30
  8. Board of Directors Meeting, June 7
  9. Board of Directors Meeting (Letters)
  10. Convention
  11. Convention
  12. Misc. B-E
  13. FFA Tractor Driving Contest Winners
  14. Financial Statements
  15. Misc. F
  16. Misc. G
  17. Hanna & Hanna
  18. Hendrix, Jack – President, Ala. Farm Equipment Assn.
  19. Misc. H-M
  20. National Retail Farm Equipment Ass. [inc. membership]
  21. News Releases
  22. Misc. N-R
  23. Jack Hendrix
  24. Summer Meeting (Bills, etc.)
  25. Pre-Registration Questionnaire
  26. Southern Secretaries Conference, August
  27. Summer Meeting Program
  28. Misc. S-Y
  29. Monthly Financial Statements
  30. Newsletter; January 1967, February 1964
1956-1960
Accession 85- 063, Box 8
  1. Misc. Correspondence, 1958-1960
  2. 1956 Addressograph
  3. 1955 Secretary Affidavits
  4. 1956 Past Due Accounts Receivable
  5. 1957 Atlanta Farm Equipment Club
  6. 1957 Farm Machinery Auctions
  7. 1959 Letters to Congressmen & Senators; Cotton Acreage Transfer
  8. 1959 Federal Welfare and Pension Plan Disclosure Act
  9. 1955 Atlanta Farm Equipment Club
  10. 1959 Advertising Copy – Subscriptions
Accession 85- 063, Box 9 [1956-1982]
  1. 1956-1960 Territory Traders’ Addresses
  2. 1956 Secretaries’ Conference, April 9-11
  3. 1957 Turner Tractor Co., Boaz
  4. 1957 Boaz Implement Co., Boaz
  5. 1955 Paul Chism
  6. 1956-1960 "To Be Filed"
  7. 1958 Materials for Board of Directors’ Meetings
  8. 1959 General Correspondence, September-October
  9. 1959 General Correspondence, May-September
  10. 1955-1959 L.R. Hanna
  11. 1960 [Howell Letter]
  12. 1957 I.C. Collection System
  13. 1957 NRFEA Membership Reports
  14. 1957 NRFEA Membership Reports
  15. 1955-1958 I&T Shop Service
  16. 1957 Minnesota Credit Policy Plan
  17. 1957-1958 Membership Application Forms
  18. 1957-1958 Canceled Memberships
  19. 1958 Membership List
  20. 1959 Membership Correspondence
  21. 1959 Membership Correspondence, July-September
  22. 1959-1960 General Correspondence
  23. 1960 Membership Correspondence & Legislative Committee
  24. 1957 Bankers’ Clinic
  25. 1956 Board of Directors Meeting
  26. 1955-1957 Minutes, Board of Directors Meetings
  27. 1955-1958 Board of Directors
  28. Financial Statements: 1976
  29. Financial Statements: 1978
  30. Financial Statements: 1979
  31. Financial Statements: 1980
  32. Financial Statements: 1980
  33. Financial Statements: 1980
  34. Financial Statements: 1980
  35. Financial Statements: 1980
  36. Financial Statements: 1981
  37. Financial Statements: 1981
  38. Financial Statements: 1981
  39. Financial Statements: 1980 Letters
Accession 85- 063, Box 10 [1956-1982]
  1. Financial Statements: 1982
  2. Financial Statements: 1982
  3. Financial Statements: 1982
  4. Financial Statements: 1982
  5. Financial Statements: 1982
  6. Financial Statements: 1982
  7. Financial Statements: 1982
  8. Financial Statements: 1960, Monthly
  9. Financial Statements: 1959, Monthly
  10. Financial Statements: 1958, Monthly
  11. Financial Statements: 1957, Monthly
  12. Financial Statements: 1957 Freight Bills
  13. Financial Statements: 19174 Monthly Financial Statements & Purchase Orders
  14. Financial Statements: 1974 Territorial Managers
  15. Financial Statements: 1980 Monthly Financial Statements
  16. 1980-1981 Misc. Correspondence
  17. 1980-1982 Board of Directors Minutes and Reports
  18. 1978-1981 Board of Directors Minutes and Reports (including Annual Convention Financial Data)
  19. 1961-1982 Circulars
Accession 85- 063, Box 11 [1956-1982]
  1. 1978 Membership List
  2. 1979 Membership List
  3. 1979 Illinois Farm Correspondence
  4. 1979 Oversized & Overweight Vehicles
  5. 1979-1980 Max E. Jones Correspondence
  6. 1978 Financial Statements, October & December
  7. 1978 Advertising
  8. 1977 NFPDA Membership Renewal List
  9. Financial Records: 1976 Year End
  10. Financial Records: 1977 Year End
  11. Financial Records: 1977 Year End
  12. Financial Records: 1977 Misc.
  13. Financial Records: 1978 Year End
  14. Financial Records: 1978 Year End
  15. Financial Records: 1979 Monthly
  16. Financial Records: 1979 Monthly
  17. Financial Records: 1979 Year End
  18. Financial Records: 1979 Year End
  19. Financial Records: 1979 Year End
  20. Federated Insurance – Group Insurance
  21. 1982 NFPDA Guide to Tractors and Farm Equipment
  22. Federated Insurance
  23. Federated Mutual Insurance
  24. 1985-1988 AFPEDA Alabama Dealer Alert

SERIES 3: FINANCIAL ACCOUNTS BOOKS

Accession 85- 063, Box 12
    1. 1959
    2. 1960
    3. 1961
    4. 1962
    5. 1963
    6. 1964
    7. 1965
    8. 1966
    9. 1967
    10. 1968
    11. 1969
    12. 1970
    13. 1971
    14. 1972
    15. 1975
    16. 1976
    17. 1977
    18. 1978
    19. 1979
    Oversized Folder: NFPEDA Accounting System Bookkeeping Practice Set

SERIES 4: PUBLICATIONS

Accession 86-005
Two magazines (monthly)
Accession 93-066
Copies of newsletter entitled Dealer Alert
Accession 93-1008
The Newsletter of AFPEDA
Box 1
February 1961 – December 1966

Box 2
January 1967 – December 1976

Box 3
January 1977 – December 1980


SERIES 5: MEMBERSHIP REGISTRATION CARDS
 

Accession 95-070, Box 1
Registration Cards for Dealer members – placed inside Box #2
Accession 95-070, Box 2
Membership cards
Associate members
Dealer members

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