Special Collections and Archives provides records management services to Auburn University departments, schools, and offices. Working with the records generators and staff members who are responsible for maintaining such records, we help determine what happens to records when they are no longer current.
Many university records fall under the retention and disposal guidelines established by the state of Alabama. An electronic version of this document is available at www.lib.auburn.edu/archive/records_schedule.htm. The retention and disposal guidelines apply to university records in all formats, including electronic documents and digitized images of paper-based material. If you have questions regarding these guidelines, please contact Dwayne Cox at either (334) 844-1707 or e-mail to coxdway@auburn.edu.
Below are downloadable forms for use in managing your office records. Please use them according to the instructions provided. Destroying university records requires the prior approval of the head of Special Collections & Archives. Please complete the "Certificate of Records Destruction," send it to Dwayne Cox, and receive his "OK" before destroying any records.