Consult the retention and disposal guidelines established by the state of Alabama to complete this form: www.lib.auburn.edu/archive/records_schedule.htm.
Match the records you propose to destroy with the appropriate description in the retention and disposal guidelines.
Select the appropriate “Record Title” from the retention and disposal guidelines.
Select the appropriate “Retention Period” from the retention and disposal guidelines.
The retention and disposal guidelines apply only to the record copy of a document. You can destroy duplicate copies when they outlive their usefulness to your department.
Estimate the volume of material you propose to destroy in cubic feet.
Complete this form through the “Departmental Signature” and send it to Dwayne Cox for approval: either fax to 334-844-4424 or mail to Special Collections in the Draughon Library.
Do not destroy records until the form has been returned to you with the “Special Collections Signature” line complete.
If you have questions contact Dwayne Cox at either 4-1707 or coxdway@auburn.edu.
Department Name:_______________________________________________
Contact Person:_________________________________________________
Phone and Fax Numbers:__________________________________________
Record Title:____________________________________________________
Inclusive Dates:_________________________________________________
Volume in Cubic Feet:____________________________________________
Number of Boxes:_______________________________________________
Retention Period:________________________________________________
Department Signature and Date:____________________________________
Department Account Numbert:______________________________________
Special Collections Signature and Date:______________________________