Auburn University
Records Transmittal Instructions
- Read these instructions and contact Dwayne
Cox before transmitting any records.
- Records scheduled for permanent retention will be housed in Draughon
Library. Records scheduled for eventual destruction will be housed in
the University Records Center. The retention period for records must be
determined prior to transfer.
- Complete the Records Transmittal Form. Make additional copies as needed.
- List records by box number and by folder title. Place a copy of your
completed forms in Box # 1 and keep a copy for your department's active
files.
- Make sure that Dwayne Cox reviews your forms prior to transferring materials.
- Place your files in archival containers (12"x15"x10")
available from the Bookstore.
- Mark the outside of each box with your unit or departmental name. Number
the boxes thus: 1 of 15, 2 of 15, etc.
- Request that Facilities transfer your records to the Draughon Library
or Records Center, according to the instructions provided by Special Collections
& Archives.
- When requesting access to your office records, please refer to the box
number and folder title(s) listed on your transmittal form.
Contact: Dwayne Cox
Special Collections & Archives Department
Draughon Library
231 Mell Street
Auburn University, AL 36849-5606
(334) 844-1707
E-MAIL: coxdway@auburn.edu
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Send comments about the Special Collections information
pages to archive@auburn.edu.
Page updated:
Wednesday, September 1, 2004 11:42 AM