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Procedures for Distributing Nonprint Material

The Acquisitions Dept. should deliver all new nonprint materials to the tables with the TV and VCR in the Cataloging Dept. The Circulation Dept. should deliver all damaged nonprint materials to the same tables. This includes: videos, DVDs, sound recordings (including cassette tapes and CDs), and CD-ROMs.

The student assistants responsible for viewing videorecordings should sort the material as it comes in. New material can be distinguished by the printout (and/or flag) that arrives with the item.

  • New DVDs, cassette tapes, and CDs go to Margaret Jones in her office. Cassettes and CDs will have [sound recording] in the Voyager bibliographic record attached to the item.
  • New CD-ROMs go to Dana Caudle in her office. CD-ROMs will have [electronic resource] in the Voyager bibliographic record attached to the item.

View new videos according to the viewing instructions sheet and fill out the worksheet for video credits. RUSH videos with red flags should be viewed before all others. View pink flags next. Then view all other videos. Special requests from Margaret or Dana take precedence over everything else as these have probably been rushed but haven't got a flag yet.

Once viewing is complete, attach all printouts and the worksheet to the video with a rubber band. Take the video to Margaret Jones in her office. Direct all questions for filling out the video credits worksheet to Margaret or Dana.

While viewing the new videos, look for signs of damage. Examine the videocassette for physical damage. If the video is damaged, follow the instructions for damaged videos below. Don't spend time verifying videos with spine labels for possible damage until all new videos have been viewed.

Damaged Videos

  1. Verify the type of damage. This will involve viewing the video for sound and picture quality. If you are unsure whether a video is really damaged, ask Margaret Jones.
  2. If the video is not damaged, take it to the nearest reshelving area to go back to the appropriate floor.
  3. If the video is damaged, attach a note that says "Damaged" to the video.
  4. Take damaged videos to Brenda Harlin in the Acquisitions Department.

Damaged Cassettes

  1. Verify the type of damage. This will involve playing the cassette and listening to the sound quality.
  2. If the cassette is playable, send it back to the shelves. Make a list of all cassettes that you send back to the shelves. Keep the list at the TV/VCR table.
  3. If the cassette is damaged or it appears on the above list, attach a note that says "Damaged: to the cassette and take it to Brenda Harlin in the Acquisitions Department.