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Processing Juvenile Collection Items

  1. Search Voyager by title of item.
  2. Compare item to Voyager Bibliographic screen. Make changes as necessary.

Edit fixed fields; "Audience" field should be marked 'j' for juvenile.

Add descriptive information (pagination, illustrations, item size, etc.). If unnumbered,

type: 1 v. (unpaged)

Add subject headings (See handout on Juvenile Subj. Headings), etc.

Review item for series statements, statements to be quoted, etc. If a "note" appears, review authority record for series statement status. Place in appropriate field (440/490, 500, etc.)

Verify that illustrator is traced in a 700 field. If not, add to record.

Add 948 field: 'cataloged by' note. (EX: cat, 09/10/98, cl)

  1. Save Voyager Bib screen to database. (F7)
  2. Search Voyager by author's name. Verify that the item lists correctly in index. Verify that all works by this author (within one class number [PZ7, PZ10.3, etc]) have the same cutter number, unless it is a lengthy list (20+). If it is a lengthy list, start somewhere in the middle and randomly check some. If the class number is the same for all but there is a discrepancy in the cutter numbers, you will need to determine which cutter is correct and make changes or reclass as necessary.
  3. Search Voyager by call number (class and cutter number). Verify that all works with this author number are by the same author. Each class and cutter number should have only one author. If there is an item with this call number by a different author you will need to determine which cutter is correct and make changes or reclass as necessary.
  4. Pull up Holding Screen. Edit fixed fields as necessary. Verify that call number matches bib screen. Verify location. Edit variable fields as necessary.
  5. Write (in pencil) call number, date, initials, and Voyager Bib ID # in item.
  6. Place barcode in item. If lining papers in the beginning of the item are illustrated and the illustrations are not repeated on the lining papers at the end of the item, clip the barcode to the page you have written the call number information on.
  7. Record item on Statistics Log.
  8. All Juvenile Collection items should have a blue flag inserted in the item to signify that it belongs in the Juvenile Collection.

Special Fields Found on a Juvenile Collection Item Record

Fixed Fields

AUDIENCE -- should be 'j'

Variable Fields

520:bb: should always be included on a juvenile collection item's bib record. This is a summary of what the item contains or is about.

650: b1: should always be included on a juvenile collection item's bib record. This is the field for LC Subject Headings for Children Literature

650:b0: should always be included on a juvenile collection item's bib record. This is the field for LC Subject Headings -- If there are no valid 'adult' subject headings, add a 500:bb: note stating "Juvenile Collection book".

Processing Procedures for Cataloging Award Winning Juvenile Books

The collection development policy of the AU Libraries Juvenile Collection is to collect all Newbery and Caldecott Medal winners, winners of the major awards of other English speaking countries (Canada, Australia, UK, etc.), and juvenile book award winners in the rest of the world available in English, or in other languages if they are of significant merit for illustrations, design, etc. Considering the investment we have made to obtain such a strong collection of award winners, providing bibliographic access to this aspect of these materials seems very useful. Award winners are some of the most heavily consulted and used pieces in the collection, and easy access through the catalog would be a true service to our patrons. Without access to the award winning aspect of these materials, the patron would have to consult a reference source(s) to get a list of award winners, then search item by item. It would be difficult and time consuming to locate complete lists of any but the Caldecott and Newbery Award winners, thus severely limiting access to the other award winners. Providing access that would enable one search and provide a complete list through the online catalog would greatly improve access to this strong collection.

Cataloging Procedures:

In a 500 note, quote or construct a note with the name of the award and the year (if available) that the book won the award.

  • Ex: 500:: |a 1995 Newbery Award winner.
  • Ex: 500:: |a "Winner of the Netherlands's Silver Pencil Prize as One of the Best Books of the Year." [No date was available from the book.]
  • Provide subject access in a 690 field with the standard form as shown below.
  • Ex: 500:: |a "Winner of the Netherlands's Silver Pencil Prize as One of the Best Books of the Year."

690: 0: |a Award winning juvenile books.

For Caldecott and Newbery Medal winners, provide additional subject access using the standard forms as shown below.

  • Ex: 500: |a 1995 Newbery Medal winner. Ex: 500:: |a 1995 Caldecott Medal winner.

690: 0: |a Award winning juvenile books. 690: 0:|a Award winning juvenile books.

690: 0: |a Newbery Medal books. 690: 0: |a Caldecott Medal books.

Do not give winners of the honorable mention categories of these two awards (Caldecott Honor, Newbery Honor) the award specific subject heading; instead give it the general subject heading.

  • Ex: 500:: |a 1995 Newbery Honor Book.

690: 0: |a Award winning juvenile books.

Special attention to dust jacket swill often reveal that a book is an award recipient. Since awards are often given after a book has been purchased and cataloged, attention must also be paid to announcements of awards and other avenues for information about award winners. This activity can be coordinated with the selectors for the juvenile collection. The winners of the Caldecott and Newbery Awards as well as the Newbery Honor Book and Caldecott Medal winners will be reported to the cataloging department by the third floor when they receive the annual list. All Caldecott and Newbery books will receive award access. Yankee Book Peddler order slips for award winners are forwarded to the third floor juvenile collection selector. After the selection process, those slips will be forwarded to the juvenile collection cataloger to be used to update records in the catalog with award information. Additional award information will be added as found or as given to the cataloger.

Selectors will make a special note on orders if it is known that a book has received an award, including the full award name and the year of receipt if possible. This information will be recorded by Acquisitions personnel in the Voyager record (500 or 940 field) when the record is created for the ordering process.