MARC Tagging for Holding Screens
by Cecilia Schmitz
This document consists of a list of MARC tags that are being used by the Cataloging Department as well as policies specific to each tag.
Policies (Holding Screen as a Whole)
If the only holding screen is suppressed, the bib record also needs to be suppressed, else it will display with a “no holdings available” message on the OPAC.
A project manager may create templates for special projects as long as they conform to these principles.
Public notes:
Always end in a full stop to keep them from “running together” when there is more than one such note.
Print Serials and Monographs
There doesn’t seem to be any “standard” use for the fixed fields except the F8 macro is used for serials and the F9 macro is used for monographs.
Electronic Resources
Leader
06 (Type of Record)
Use “y” for serials.
008
Byte 06: (Receipt or Acquisition Status)
Use for serials.
4 Currently received (If the holdings statement in the 866 ends in “-“)
5 Not currently received (If the 866 field doesn’t end in “-“)
Byte 07: (Method of Acquisition)
Use for serials.
c Cooperative or consortial purchase
d Deposit
f Free
n Non-library purchase (used for Alabama Virtual Library e-serials)
p Purchase
541
First subfield:
Blank
Second subfield:
Blank
Interior of field:
a name of honoree
b name of donor
n note
561 (Faculty Recognition Program Note)
561
First subfield:
Blank
Second subfield:
Blank
Interior of field:
a name of faculty member
Print Monographs and Serials
583
First subfield:
Blank
Second subfield:
Blank
Interior of field:
a in house information
c date
k name of donor
x private note
Policies regarding the 583 field:
This field can be used for the same in house information as the 948 field on the bib record but as one cannot now do a combined search of both the bib record and the holdings screen, one should use the 583 or the 948 consistently.
This field is used for donor information specifically for gift materials.
Electronic Resources
583
First subfield:
Blank
Second subfield:
Blank
Interior of field:
f QEJ? Where ? could be: K (package); P (paid); F (free); FC (free with
current subscription)
j package name (use full name and avoid abbreviations)
9 automation method (use IT&OR or SerialsSolutions)
x PSWD meaning the resource is password-protected
Policies regarding the 583 field:
Our e-journal a-z list depends upon this field.
IT&OR in subfield 9 means that the data was not machine-derived or supplied by an outside vender.
Examples:
583 _ _ $f QEJK $j JSTOR Arts & Sciences I Collection $9 IT&OR
583 _ _ $f QEJK $j Expanded Academic ASAP $9SerialsSolutions
845 (User ID/Password Protection)
845
First subfield:
Blank
Second subfield:
Blank
Interior of field:
a explanatory note if a password requires one
b user ID
c password
852
First subfield:
Blank No call number used or a library specific call number or accession
0 Library of Congress call number
8 No call number used or a library specific call number or accession
Second subfield:
Blank 866 is not present
0 866 is not present
1 866 is present
Interior of field:
b location code
c oversize
h call number, must match first subfield*
k type of material ie microfilm
t copy number
x private note
z public note
*for madd,peri or madd,news use “microfilm;” for electronic-resources use “online”
Policies regarding the 852 filed:
Oversized books:
For main: #b main,over #c oversize is used for 43 cm or more
For LADC: #b arch,over #c oversize is used for 31 cm to less than 43
#b arch,port #c portfolio is used for 43 cm or over
For VetMed: #b vetm,over #c oversize is used for 31 cm or more
For the
For the Juvenile collection: #b main,over #c oversize is used for 43 cm or more
Item records:
If the location code is changed on the holding screen, the location code on the item record needs to also be changed as this is not done automatically.
Suppressed records:
Change the location code in #b to “suppressed” and place the old location code at the end of the 852 field in a #x.
Public notes:
Always end in a full stop to keep them from “running together” when there is more than one such note.
856 (Electronic Location and Access)
856
First subfield:
4 HTTP
Second subfield:
0 Resource
Interior of field:
u URL
x Private note
z Public note
866
First subfield:
3 does not conform specifically to holdings format
4 exactly conforms to holdings format
Second subfield:
0 Non-standard
Interior of field:
a holdings
x private note
z public note
Policies regarding the 866 field:
Embargo notes:
Embargo notes are listed in a separate 866 field, the last one on the record in a #z with no other information in that 866 field.
867 (Holdings for Supplements)
867
First subfield:
3 does not conform specifically to holdings format
4 exactly conforms to holdings format
Second subfield:
1 Non-standard
Interior of field:
a holdings
x private note
z public note
868
First subfield:
3 does not conform specifically to holdings format
4 exactly conforms to holdings format
Second subfield:
2 Non-standard
Interior of field:
a holdings
x private note
z public note
The 899 field is obsolete. It was where our last migration from NOTIS to Voyager placed any current serial issues which were unbound at that time. Because some special collections serials are very irregular, there are still some current issues displaying from this field.
These fields are used for the most part in holding records for indexes and databases. They are used to build and populate the electronic Indexes and Databases (I&D) lists.
924
First subfield:
Blank
Second subfield:
Blank
Interior of field:
5 field begins with 5 to match the 245 bib title field
a title information (ignore cataloging capitalization rules)
Examples:
924 _ _ ‡5 ‡a Academic Search Premier
924 _ _ ‡5 ‡a Aerospace & High Technology Database
952
First subfield:
Blank
Second subfield:
Blank
Interior of field:
0 field begins with this which matches 520 bib field for summary notes
a descriptive summary of resource using complete sentences
Example:
952 _ _ ‡0 ‡a Accessible Archives contain the rich, comprehensive material found in leading historic periodicals and books, with eyewitness accounts of historical events, vivid descriptions of daily life, editorial observations, commerce as seen through advertisements and genealogical records.
965
First subfield:
Blank
Second subfield:
Blank
Interior of field:
0 field begins with this which matches 650 bib field for subject headings
a precedes each subject heading
Policies regarding the 965 field:
To rank each database within each subject category a 3-digit number is placed before the category.
Examples:
for the resource Academic Search Premier:
965 _ _ ‡0 ‡a 150General Interest ‡a 400Agriculture ‡a 100Anthropology ‡a 125Architecture ‡a 150Art ‡a 150Business ‡a 115Communication and Journalism ‡a 250 Communication Disorders ‡a 325Education ‡a 175Geography ‡a 225Geology ‡a 100Government ‡a 528History ‡a 275Medicine ‡a 125Music etc.
On the website this produces:
Anthropology
Academic Search Premier
Expanded Academic ASAP
Historical Abstracts
Architecture
Avery Index to Architectural Periodicals
Academic Search Premier
Expanded Academic ASAP
LexisNexis Academic
977 (Library Generated Information)
[Obsolete]
977*
First subfield:
Blank
Second subfield:
Blank
Interior of field:
3 field begins with this which matches 773 bib field for these notes
a precedes each note
*This used to correspond to the information found in the 710 02 which is still used for monographic materials and microforms.
990 (Access Method/Number of Users/Full Text)
990
First subfield:
Blank
Second subfield:
Blank
Interior of field:
a access method (use ID; Library; Public; VPN; CD; Password)
b number of simultaneous users (use unlimited or the number)
c full-text
Policies regarding the 990 field:
Access method:
ID means users can access the resource from any location as long as they have a valid
995 (Additional Information/Doesn’t Display on the OPAC)
995
First subfield:
0
Second subfield:
0
Interior of field:
odd numbered letters (ie a, c, e…) used for mnemonic words or phrases
even numbered letters (ie b, d, f..) used for the information
Policies regarding the 995 field:
The interior letters work as pairs. They are broken down as follows:
‡a BibID: ‡b [bib id]
‡c Title: ‡d [title]
‡e ARLType: ‡g [Ref /Journals/etc.]
‡g Acquisition: ‡h [AU/some consortium/free/etc.]
‡i Notes: ‡j [notes]
‡k Cancellation Policy: ‡l [date by which we must notify vendor of cancellation]
‡m Archive Policy: ‡n [will they allow archiving/do they archive]
‡o Confidentiality: ‡p [confidentiality policy regarding user behavior]
‡q Sub Ended: ‡r [date we cancelled the subscription]
Some of the right-hand subfields will remain empty.
997 (Additional Information/Displays on the OPAC)
997
First subfield:
Blank
Second subfield:
Blank
Interior of field:
odd numbered letters (ie a, c, e…) used for mnemonic words or phrases
even numbered letters (ie b, d, f..) used for the information
Policies regarding the 997 field:
The interior letters work as pairs. They are broken down as follows:
‡a Sub Began: ‡b [date subscription began]
‡c Access Restrictions: ‡d [unusual access restrictions note]
‡e NumberOfUsers: ‡f [number/unlimited]
‡g Off-campus Access: ‡h [Allowed/Not Allowed]
‡i Interlibrary Loan: ‡j [Allowed/Not Allowed]
‡k Electronic Reserves: ‡l [Allowed/Not Allowed]
‡m Course Packs: ‡n [Allowed/Not Allowed]
‡o Distance Ed: ‡p [Allowed/Not Allowed]
‡q Effects on Print Sub: ‡r [print sub notes]
‡s Classroom Logins: ‡t [Allowed/Not Allowed]
Some of the right-hand subfields will remain empty.
