Auburn University Libraries Cataloging Department Auburn University Libraries Auburn University Libraries Auburn University Libraries Cataloging Department
English to Chinese (Simplified) English to French English to German English to Italian English to Japanese English to Korean English to Russian English to Spanish
Chat With A Librarian Call Us At 334-844-4500 or 800-466-0387 Ask A Librarian Via Email

Processing Microfilm

1. Update the 007 (Physical description) in the fixed fields. This information should match microfilm.

2. Put an "h" (specific format) in the box next to the 007 field.

3. Add 099 field with accession number.

4. Check 245 field for delimiter h [microform] after title.

5. Add a 533 (reproduction note, place of reproduction) (see example).

6. Add a 539 field (see example).

7. Add 948 field.

8. Barcode box (see example).

*Add a 500 note if microfilm is accompanied by a guide:

On the record for the guide add:

500: : Accompanies microfilm no. _

On the record for the microfilm add:

500: : Accompanied by: Guide ..........

Shelved in MADD (lc call number)

*Add a 590 note if more than one title is on the microfilm reel. Each title will have its own record. (See example)

Holding Screen: (see example)

Update fixed fields using ctrl +F8 or ctrl +F9 macro.

852 8 0 madd,film delimiter k Microfilm delimiter h accession number delimiter x POSITIVE

delimiter z Not yet available

852 80 madd,film delimiter k Microfilm delimiter h accession number delimiter t 2 delimiter x NEGATIVE FILM STORED IN VAULT delimiter z Not Yet Available