By Dana Caudle
These guidelines are designed to handle the "vanilla" DLC materials that do not require detailed cataloging. Acquisitions will also handle RUSH DLC books that meet these criteria.
Selection of Appropriate Books
1. Search the book by title on Voyager to make sure it's not a duplicate.
If it is a copy 2 that we wish to add, go ahead and add it.
2. For provisional records, search the book in OCLC to see if a record has been added.
3. Compare the book in hand with the criteria. If it does not meet the criteria, set it aside.
4. Compare the book with the disqualifying conditions. If it meets any disqualifying condition, set the book aside to be looked at in detail.
The book must have OCLC copy with:
040 field with DLC somewhere, e.g. DLC |c DLC or DLC |c XXX OR 042 field with code "pcc."
050 00 or 050 04 field with LC call number (with no alternate call nos.).
An 010 field without preliminary letters.
CIP copy is okay. Fill in the necessary fields.
Multiple editions, e.g. 2nd edition or higher in the 250 field, are okay. (see below)
Sets or series are okay. (see below)
Send items to Cataloging if they are:
Stand alone nonprint items: microfilm, software, or audiocassettes. Books accompanied by any of these except microfilm may be done in Acquisitions. See the CD-ROM Guidelines for instructions on CD-ROMs that accompany books.
Books in non-Roman alphabets.
Foreign language books, unless you can read the language.
Books with supplements, loose plates, or accompanying material such as pocket material, microfilm, software or audio cassettes.
M or Z1200+ classifications.
Anything published by IEEE. These go directly to Dana Caudle.
Special Collections books or other books that will need special processing.
Anything about which the operator is in doubt.
Any overflow materials, if Acquisitions is totally inundated with books.
Any materials the operator does not have time to deal with adequately.
Any materials the operator does not feel comfortable doing.
1. Correct obvious typos including pagination and ISBN.
2. Delete all 090, 590, and 69X fields.
3. Place initials and date in the 948 field.
4. On the holding screen, assign the correct location if it is not already there and correct the spacing in the call number.
5. Barcode the book, create the item record and read in barcode OR check the barcode if the book came shelf-ready.
6. Put the book on the truck to go to Circulation if it is shelf-ready OR send it to Physical Processing if it needs to be relabeled or processed.
1. Compare the 245 field with the book and look for title changes or
missing authors/editors. Make the appropriate changes to the bibliographic
2. Check the book for series statements (see below).
3. Fill in missing information like the pagination and bibliographical references.
4. Finish the procedures given above.
Later or Multiple Editions
1. Search the book by title in Voyager. Note the call number of the previous
edition and use that call number with the year of the book in hand instead
of the 050 call number if different. Leave the 050 field as is and put
the new call number in an 090 field.
2. Make sure most of the major subject headings from the previous edition are on the record for the book in hand.
3. Finish the procedures given above.
Books in Series or Sets
These notes apply to books with set or series statements in the 440 or
The 440 and 490 fields are transcribed from the book, e.g. they should exactly match the series statement on the book. Don't worry about whether it should be a 440 or 490 field and ignore the 830 field. Just make sure the statement matches. The authority unit will take care of the rest from reports after cataloging.
If a series is classed separately, i.e. there is no volume number as part of the call number, catalog the book using the procedures above. If you suspect the series may have been classed together at some point, or have doubts, send it to Cataloging.
If the series is classed together, i.e. the call number contains a volume, part number, etc., catalog the book as above, but also look up the set record and add the volume(s) to the 866 field on the set's holding screen.