EndNote Web

EndNote Web is a web-based reference management tool provided free to Auburn University students, faculty, and staff as part of Auburn University's subscription to Web of Science. References from most library databases (i.e., Academic Search Premier, JSTOR, ERIC, etc.) can be transferred into EndNote Web for storage and later used to write papers in Word. EndNote Web has many (but not all) of EndNote's features. Two major differences: a limit of 10,000 references; and incomplete control over how references appear in your paper (however, there are 2,300 output styles from which to choose). EndNote Web references can be transferred into EndNote if you later decide to buy the full version of EndNote.

Plan to spend an hour to learn how to use EndNote Web. The Overview Tutorial takes just eight minutes. To learn how to use EndNote Web, view the twelve online tutorials which range from one to five minutes (40 minutes total). Consult the EndNote Web Help for easy-to-use and extensive information on how to use EndNote Web. Below is a summary of how to use EndNote Web which highlights how to save search results from Auburn University databases (i.e., Academic Search Premier, JSTOR, ERIC, etc.) in a format which can transfered into EndNote Web.

To use EndNote Web for the first time ...

1. Go to Web of Science http://www.lib.auburn.edu/SCI.
2. Click the Please register for more features link.
3. Fill out the form and create a user name and password.
4. You can access My EndNote Web from Web of Science or from www.myendnoteweb.com

Write papers using EndNote Web and Microsoft Word

Four ways to get references into EndNote Web

Method 1 — Enter references manually
Method 2 — Transfer references from Web of Science
Method 3 — Import references from a database Text File
Method 4 — Search a Library Catalog from within EndNote Web

Method 3 is by far the most common way to transfer references found in database searches into EndNote Web. In contrast, EndNote relies much more on variations of Method 2.

Four ways to get references into EndNote Web

Method 1 — Enter references manually

Use Method 1 to add references found while reading articles or books.

1. From EndNote Web, click New Reference (screen left).
2. Select the Reference Type from the pull-down menu (Journal Article, Book, etc.).
3. Fill in the author, year, title, etc. For multiple authors, separate with a semicolon.
4. Select the folder to which to save the reference. Click Save and review the reference.
5. To return to EndNote Web, under Select ... choose a folder from the pull-down menu.

Method 2 — Transfer references directly from Web of Science

Web of Science Use for: Science Citation Index, Social Sciences Citation Index, Arts & Humanities Citation Index

1. In Web of Science mark the references you want to save.
2. Click the Save to My EndNote Web button (screen right).
3. You will be asked to log onto My EndNote Web if you have not already done so.
4. Use the Back button to return to Web of Science.

Method 3 — Import references from a database Text File

This is a two-step method:

1. Perform a database search and save desired references as a Text File.
2. Import the Text File into EndNote Web using an Import Filter.

Cambridge Scientific Abstracts (CSA) Use for Aerospace and High Technology Database, ASFA: Aquatic Sciences and Fisheries Abstracts, Communication Abstracts, CSA Materials Research Database with METADEX, Environmental Sciences and Pollution Managment, ERIC, GeoRef, Linguistics and Language Behavior Abstracts, LISA, Materials Business File, Oceanic Abstracts, Social Services Abstracts, Sociological Abstracts, Worldwide Political Science Abstracts, Zoological Record.

STEP 1 — CSA Databases

1. Mark the references you want.
2. Click the Save/Print/Email Records button (screen top or screen bottom).
3. Choose Full format - no references from the pull-down menu (instead of short format).
4. Click Save. Then, click Save to disk. The file should be saved as a Text File (*.txt).
5. The file name will be csaresults.txt. Change the file name if you wish.

STEP 2 — CSA Databases

Open your EndNote library.
2. Select Import (screen left).
3. Use the Browse button to select the file you saved in Step 1. Click Open.
4. Select an import filter for the CSA database you used in Step 1 such as Environmental Sci (CSA), Sociological Abs (CSA), etc. Type the first letter of the database to jump down the pull-down menu list.
5. Click the Import button.
6. To return to EndNote Web, under Select ... choose a folder from the pull-down menu.

EBSCO Use for Academic Search Premier, Business Source Premier, Clinical Pharmacology, Econlit, ERIC, Health Source, Mental Measurements Yearbook, Military & Government Collection, Newspaper Source, Professional Development Collection, PsycARTICLES, PsycINFO, Regional Business News, SportsDiscus, Textile Technology Index, and Vocational and Career Collection.

1. Select references with the Add to folder button (screen right).
2. Click Folder has Items (screen top right).
3. Click the Export button.
4. Save citations to a file formatted for Generic bibliographic management software.
5. Save. Then File Save As ... give the file a name, save it as a Text File (*.txt) with Encoding as Unicode (UTF-8).
6. As per Step 2 — CSA Databases but in step 4 select your Ebsco import filter such as Acad Search Prem (EBSCO), PsycINFO (EBSCO), etc.

JSTOR

1. Click on Save Citation to add references to the Saved Citations list (below each record).
2. Click on View Saved Citations link (screen top right).
3. Click the View button which is next to View and Save Citation in citation-manger format.
4. Save the file as a Text File (*.txt).
5. As per Step 2 — CSA Databases but in step 4 select JSTOR as the Import Filter.

OVID Use for Agricola, Biological Abstracts, CAB Abstracts, CINAHL, Current Contents – Science Edition, ERIC, Inspec, International Pharmaceutical Abstracts, Journals@OVID, Medline, PreMedline, Wilson Art Abstracts, and Wilson Library Literature

1. Mark the references you want (check box left of reference).
2. Go to the Results Manager (screen bottom).
3. Choose Complete Reference under Fields (instead of Citation + Abstract).
4. Select Reprint/Medlars under Result Format. Select Save, then Continue.
5. Save the file as a Text File (*.txt).
6. As per Step 2 — CSA Databases but in step 4 select your OVID import filter such as Agricola (OVID), Biological Abs (OVID), Medline (OVID), etc.

Philosopher's Index

1. Mark the references you want.
2. Click the Save button (screen mid-top right).
3. On the Save or Export Records page, select the radio button for Save to Disk. Note that the Export to Procite, EndNote, or Reference Manager radio button currently does not work.
4. Under Save these Fields select Complete Record.
5. To save, click OK and save the file as a .dat file.
6. As per Step 2 — CSA Databases but in step 5 select Philosophers Index (SP) as the import filter.

PubMed

1. Mark the references you want.
2. Under Send to choose Clipboard from the pull-down menu.
3. Click on the Clipboard tab
4. Under Display select MEDLINE from the pull-down menu.
5. Under Send to choose File from the pull-down menu (may need to do this twice).
6. Save the file as a Text File (*.txt).
7. As per Step 2 — CSA Databases but in step 4 select PubMed (NLM) as the import filter.

SciFinder Scholar

1. Mark the references you want.
2. Click the Save As button (screen top).
3. Name the file and select Save As Type: Tagged Format (.txt). Click Save.
4. As per Step 2 — CSA Databases but in step 4 select SciFinder (CAS) as the Import Filter.

WorldCat

1. Mark the references you want. Click Export.
2. Choose Export to EndNote and click Export.
3. Name the file and select Save As Type: Tagged Format (.txt). Click Save.
4. As per Step 2 — CSA Databases but in step 4 select WorldCat (OCLC) as the Import Filter.

Method 4 — Search a Library Catalog from within EndNote Web

Connection files allow you to search a database from within EndNote Web and then to save selected references to EndNote Web. Use this method only to search library catalogs such as the Auburn University Library Catalog or to search PubMed.

Auburn University Library catalog search

1. Click Online Search (screen left).
2. Select the Auburn U connection file. Click Connect.
3. Type in search terms. Click Search. Add more search terms if too many references are retrieved.
4. The Retrieve button shows the search results.
5. Select the references you wish to transfer to EndNote Web.
6. Under Copy selected references to ... choose the file to which to send the references.
7. To return to EndNote Web, under Select ... choose a folder from the pull-down menu.

Writing papers using EndNote Web and Word

Step 1: Insert reference(s) into a Word Document

1. Install the EndNote Web Plug-in for Word.
2. To insert a reference into a Word Document, from the Tools menu select EndNote Web and then Find Citations.
3. Type in keyword(s). Click on Search to find the EndNote Web reference(s) you want to insert.
4. Highlight the references you want to insert. Click Insert. Don't worry if the reference style in your Word document is not what you want because that can be easily changed (see Step 2).

Step 2: Format (or re-format) references in a Word document

Format your paper in a general style (e.i., MLA, APA, etc.) or for a specific journal ( i.e., Int. J. Cancer, J. Phys. Chem., etc.). You can format, or re-format, the same Word document with up to 2,300 different output styles.

1. Open your Word document.
2. From the Tools menu select EndNote Web and then Format Bibiography.
3. In the With output style box, choose an output style from the pull-down menu.
4. Click OK to format your Word document in the output style you selected.

Insert a note into a Word document

1.There is no direct way to insert a note in EndNote Web. A work-around solution is to create a "note" in the form of an EndNote Web reference. For example, list note 1 as the Author and place the actual note in the Secondary Title field (i.e., One of the reviewers proposed an alternative explanation.).
2. Insert the "note" reference into a Word document as if it were a reference. From the Tools menu select EndNote Web and then Find Citations.
3. Type in keyword(s) such as Note and click on Search to find EndNote Web "note" references.
4. Highlight the "note" reference. Click on the Insert button.

Other Useful Stuff to Know about EndNote Web

Search an EndNote library

1. From EndNote Web, type keyword(s) in the Quick Search box (top of page) and click Go.
2. You can limit the search to specific folders or search all of your EndNote Web folders.

Edit citations

Although Word allows one to change citations within the “grayed text” of the cited references section, DO NOT DO THIS! If you ever reformat the "changed" Word document, any changes made within “grayed text” will be undone when Word looks back at EndNote Web for details about the citation. Instead, make the changes to the citation in the reference in EndNote Web.

Share Word documents with colleagues

When working with others on a project, you can transfer references from their Word document which is formatted with references from EndNote Web. This is a quick way to update and expand your EndNote Web references.

1. Open any Word document that contains references from EndNote Web.
2. Under the Tools menu, select EndNote Web, the click Export Traveling Library. The references in the paper should be transferred into you EndNote Web.

Share EndNote Web folders with colleagues

When on a project, you can share your EndNote Web folders with your colleagues.

1. In EndNote Web, click on Options (screen left).
3. In the Share Folders section, select the folder you want to share. Enter email addresses of your colleagues.
4. Click the Submit button.

Create an independent bibliography using EndNote Web

1. In EndNote Web click Bibliography (screen left).
2. Under Select references choose the reference folder that you want to include in a bibliography.
3. Select a bibliographic output style from the pull-down menu (i.e., APA, MLA, etc.).
4. Select a file format such as HTML, plain text, or rich text format.
5. Click on the Create button.
6. Save, email, or print the bibliography.

Remove formatting before submitting your paper for publication

1. Save your Word document before removing EndNote Web formatting.
2. In Word from the Tools menu select EndNote Web and then Remove Field Codes.