There may come a time when you will be out of the office for a length of time and you would like to let people inside and outside of your organization know. The best way to do this is to create an “Out of the Office” notification otherwise known as “Vacation Rule”.
Click the File tab, and then the Info tab in the menu.
Click Automatic Replies (out of office).
In the Out of Office Assistant dialog box, select the Send Automatic Replies check box(see ).
If you want to specify a set time and date range, select the Only send during this time range check box (see ), set the Start time (see ), and then set the End time (see ).
In the Inside my organization (see ) tab, type the message that you want to send within your organization, and in the Outside my organization (see ) tab, type the message that you want to send outside your organization.
Click OK (see ).