Guide to the ACES (Alabama Cooperative Extension System) Records

RG No.: 71
Date:  June 1998

Date Span: 1910-1970

Scope / Content: Includes directors' files, administrators' files, county agents reports, financial records, publications, clippings, specialists' reports, plans of work, circular letters, publicity releases, radio scripts, itinerary reports, travel vouchers, correspondence, Negro extension files, and photographs.

Historical Sketch: The Alabama Cooperative Extension Service is headquartered at Auburn University, with offices in each of the state's 67 counties. Created as a part of a national system in 1914, work in teaching agricultural practices and home demonstration work began in 1907. Negro extension work was administered through an office in Tuskegee and black agents in a number of counties.

Series Descriptions and links:

Series 1: Directors' Office Records, 1911-1971 (Boxes 1-83)
These records document the administrations of ACES directors.  Organized into 6 subseries: I. Subject Files, 1928-57; II. Directors' correspondence; III. Pamphlets, clippings, and publications collected by P.O. Davis; IV. Davis's circular letters to ACES staff, 1941-45; V. Correspondence of Directors York and Robinson; VI. Directors' office records, 1923-54.

Series 2: State Staff Records, 1932-1972  (Boxes 84-106)
Document the activities of extension specialists and administrators headquartered at Auburn University. Divided into 10 subseries by name of specialist (Files arranged alphabetically): I. Ralph Ballew, 1964-65, extension editor;  II. Robert Chestnutt, 1964, extension editor;  III. Mary E. Coleman, 1938-72, women's director;  IV. District Supervisors' Records;  V. J. D. Moore, 1932-35, marketing specialist;  VI. J. C. Lowry, 1948, agronomist;  VII. John R. Parrish, 1948-58, dairy specialist;  VIII. Jeanne Priester, 1963-64, housing and equipment specialist;  IX. G. W. Ray, 1936-37, agricultural economist;  X. Hoyt M. Warren, 1960-67, assistant director for programs.

Series 3:  State & County Work Plans and Annual Reports, 1914-1972 (Boxes 107-329)
Reports submitted by county farm and home demonstration agents, extension subject specialists on the state staff, district agents, and the director of the Cooperative Extension Service. Black county farm and home demonstration agent reports prior to 1930 are found in this series. In addition to statistical and narrative material, annual reports contain photographs, often taken by the agents. Arrangement is somewhat chaotic for material dated between 1914 and 1928. Reports organized in multi-year time blocks, then by type. After 1929, reports organized chronologically, then by subject. Further arranged by county. Subjects included in state extension specialist reports: agronomy, agricultural engineering, marketing, and home demonstration.

Series 4:  Media Records, 1919-1968 (Boxes 330-349)
Includes Extension Service publications, press releases, radio scripts, and clippings, generally arranged by type of media or publication title.

Series 5:  Financial Records, 1921-1957 (Boxes 350-355)
Miscellaneous documents related to both white and black agents.

Series 6:  State Leader for Negroes Records, 1910-1974 (Boxes 355-362)
Documents the activities of two state leaders for Negroes: Thomas M. Campbell and W. B. Hill. Hill served as State Leader for Negroes from 1949 to 1965 and Campbell preceded him in this position.

Series 7:  Black Personnel Records, 1928-1957 (Boxes 363-365)
Individual personnel files for black agents, which include personnel data sheets, resignation letters, and other personnel documents.

Series 8:  Black Farm and Home Demonstration Agents' Reports, 1930-1958 (Boxes 366-386)
Reports prior to 1930 are interfiled with those of white agents. Arranged chronologically and thereunder by county. The reports sometimes include photographs taken by the agents.

Series 9:  Black Circular Letters, 1945-1972 (Boxes 386-387)
Issued to black county farm and home demonstration agents from headquarters at Tuskegee University.

Series 10:  Black Itinerary Reports, 1944-1948 (Boxes 388-391)
Monthly reports of daily county farm and home demonstration agent activities arranged by county. Itinerary Reports for Allen Young, 1945-48, are filed separately in Box 391.  Request by County, Month, and Year.

Series 11:  Black Radio Scripts, 1940-1950 (Boxes 391-392)
Produced at Tuskegee University and broadcast over the Auburn Farm Network. Arranged chronologically by  year, 1940-1950.

Series 12:  Black State Staff Records, 1911-1966  (Boxes 393-397)
Documents the activities of black administrators headquartered at Tuskegee University. Includes USDA and ACES circulars, addresses, and correspondence, as well as information on Tuskegee Institute and G. W. Taylor, and prominent Tuskegee alumnus.

Series 13:  Black Travel Vouchers, 1945-1951  (Boxes 398-400)
Arranged chronologically by month and year.

ACES Photographs, 1920-1960  (20 Boxes)

Arranged by county, by individual name, or by subject. Shots taken by ACES photographers predominate, but some USDA photographs are found. Many of those taken during the 1920s were produced by Extension Service photographer E. H. Green, who had prior experience as a combat photographer in World War I and a newspaper photographer in Washington, DC. Some of the Green photographs appeared in The Digest, an ACES newsletter published during the 1920s. The photographs have a separate record in OCLC and the Auburn University Libraries' on-line catalog and hence are numbered in a separate sequence.

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