FALL 2023 requests for funding due October 13, 2023
Concession Board: Overview and Guidelines
OVERVIEW
The Concessions Board is allocated $100,000.00 annually from the President’s Office. The money is derived through Auxiliary Enterprises such as vending machines on campus. The purpose of the money allocated for dispersal by the Concessions Board is to "Make life at Auburn better for faculty, staff, students, and the community."
The Board is typically made up of 2 - 3 faculty members, 2 - 3 staff members, with one from the University bookstore permanent, 2 graduate students, and 2 undergraduate students ( specific members are listed on the web at University Administration University Committees). Current Chair is Steve Shapiro, Associate Professor - Psychological Sciences, College of Liberal Arts.
The Board typically meets once a semester in the Fall and Spring Semesters and sometimes we will meet during the Summer Semester, to hear the submissions and make recommendations to the President who has official and final authority to approve requests. Notification may take several weeks after a group presents to the Board.
Recommendations to the President can range from no funding, to partial funding, to full funding. Typically, the funding limit for each proposal is $10,000. If possible, the members of the Concessions Board will try to point out alternative or more appropriate sources of funding for those proposals that are not fully funded or are not suitable to this source of funds. Proposals require no matching monies and are more often allocated to one-time expenses for which there are no stable revenues or alternatives for funding available.
What the Board Can and Cannot Fund
The Board Cannot Fund:
Student groups must be officially recognized by the University. AU Sports Clubs filter their proposals through Campus Recreation.
Suggestions for Creating Your Proposal:
The Next Steps:
Once the proposals are submitted, a date will be set for the Concessions Board to meet and hear oral presentations regarding the proposals.
A representative from the applying group will attend the ZOOM Concessions Board meeting to present the proposal and answer questions to be considered for funding. Each proposing group will have been given a time to “arrive” to the ZOOM meeting and be in the waiting room. Presentations should be about five minutes with an additional five minutes for questions.
After the presentation the Board will discuss the proposal, then call for the next proposal. At the end of the meeting the Board will make a recommendation to be forwarded to the University President. Upon his or her decision, the President will notify the Chair of the decision. This process may take a few weeks. Once the Chair has been notified of the President’s decision that the proposal has been approved funds will be disbursed by the payment of bills. Special draw-down accounts are not set up. Paperwork and purchasing is handled through the University Bookstore.