This Is Auburn Auburn University Libraries Concessions Board

Concessions Board

Concessions Board Deadline for Proposals

Spring 2020: March 6, 2020

Note: Requests should be limited to $10,000 or less.


Concessions Board: Overview and Guidelines (PDF)
Proposal Cover Sheet (PDF)

Who We Are:

The Concessions Board is allocated $100,000.00 annually from the President's Office. The money is derived through Auxiliary Enterprises such as vending machines on campus for example. The purpose of the money allocated for dispersal by the Concessions Board is to "Make life at Auburn better for faculty, staff, students, and the community."

The Board is typically made up of 2 - 3 faculty members, 2 - 3 staff members, with one from the University bookstore permanent, 2 graduate students, and 2 undergraduate students (specific members are linked on the web at University Administration University Committees page).

Who We are Not:

The Concessions Board has nothing to do with scheduling or approving groups who wish to work concessions at athletic events. Please call Stadium Concessions at (334) 844-1212 for this information.

What We Can & Cannot Fund (and who can submit proposals)

Proposals are made by groups involving AU faculty, staff and students and should benefit the campus at large. Any one of the officially recognized college/school organizations, sports clubs (sports clubs must filter their proposals through Campus Recreation), religious groups, musical and theater groups, academic honor societies, and special interest groups may submit proposals to the Board. A list of these organizations can be found at

Although not complete, here are some things that the Concessions Board can and cannot fund:

Can:      Student groups that support school spirit (like the Aubie program or the Band)
Cannot: Projects with an obvious link to University NCAA athletics

Can:      Student groups associated with Colleges or Departments (i.e. SOL of Auburn or the AU Singers)
Cannot: Instructional materials with an obvious link to academic coursework

Can:      Materials for construction projects
Cannot: Construction projects (labor, rentals, transportation, etc.)

Can:      Signage, publicity materials, equipment, furniture, give-aways, etc.
Cannot: Tuition, salaries, stipends or honoraria; travel, vehicle rentals, gas, hotels, food, etc.

Can:      One-time cost software program; electronic equipment like computers, tablets, and/or peripherals
Cannot: Annual software licences, server or cloud based hosting fees, software/webpage development labor

Cannot: Unit or departmental maintainence issues or proposals that support day-to-day activities.

Student organizations may want to check out some of the funding available through the SGA in case the Concessions Board either cannot fund or only partially fund a request. Here are the 2018-2019 O-Board Funding Guidelines.


The proposal cover sheet and line item budget must accompany all submissions and supporting documentation.

  • The proposal should be prepared as if it were going to an unknown panel with no special need to reference individual members. Graphics, posters, photos, or examples may be used to clarify details or explain needs.
  • Fill out the “Concessions Board Proposal Cover Sheet."
  • Submit the cover sheet and supporting documents along with two paper copies (three copies total) by stated deadline via campus mail to the Concessions Board chair (Barbara Bishop,
  • Submit electronic copy (Microsoft Word or PDF) of proposal to the Concessions Board chair.

Download the complete Overview, Current Guidelines and Cover Sheet for more details on the proposal process, creating your proposal, contact information, and the cover sheet.

Last updated: 02/10/2020