General Policies

  • Abide by whatever limitations donors have placed on private archival and manuscript material.
  • Abide by state and federal laws relevant to the inspection of public records.
  • Do not employ Auburn University’s registered trademarks for commercial purposes without the permission of the Office of Trademark Management and Licensing.
  • Please acknowledge use of archival and manuscript materials from the holdings of the Special Collections & Archives Department in footnotes, credits, Web-based publications, or other publication venues. Example: "Image courtesy of Special Collections & Archives, Auburn University Libraries."

Reading Room Policies

  • Special Collections & Archives is not a general study area.
  • Leave food and drink outside the department.
  • Store back packs, purses, and similar items at the reference desk.
  • Complete a retrieval slip if requesting material from Special Collections & Archives locked stacks areas.
  • Notify a Special Collections & Archives staff member if you wish to scan or photocopy fragile materials.
  • Use either pencils, cameras, or laptops for note taking, not pens.
  • Do not mark materials with post-it notes, paper clips, or folds.
  • Do not write on or over materials.
  • Keep materials in the order that you found them.
  • Keep materials inside the department.

Services and Fees

  • Special Collections & Archives can provide photocopies or digital copies of documents and images to off-site researchers on a fee-for-service basis.
  • The duplication fee for documents (photocopy or PDF) is $15.00 for the first 20 pages and 20 cents per page for additional pages. Postage fees may apply. There is a 200-page limit on document requests; researchers who need more than that should arrange an on-site visit.
  • The duplication fee for images (TIFF or JPG) is $10 per image for non-commercial use and $25 per image for commercial use.
  • Special Collections & Archives will consider requests for the digitization of our audiovisual holdings on a case-by-case basis. Requests may entail additional fees to be paid by the researcher for digitization services performed by outside vendors.
  • Please be aware that delivery timeframes for all requests vary based on staff availability. Certain requests may not be fulfilled due to the condition of the materials or staffing constraints.
  • We accept payments by check, Mastercard, or Visa. Please do not send credit card information via email.
  • For more information regarding duplication requests, please email archives@auburn.edu.

For other questions regarding policies and services:

Special Collections & Archives
Ralph B. Draughon Library 
Auburn University
Auburn, Alabama 36849-5606

(334) 844-1732

archives@auburn.edu

Last updated: 09/05/2024